Commissioner Committee
Monday, October 09, 2017 - 9:00 a.m.
Santa Rosa County Administrative Center Board Room, 6495 Caroline Street, Milton
  Watch Full Meeting Replay
 
     

9:00 a.m. Call to Order - Chairman: Rob Williamson
Information Only - Public Hearings are scheduled for Thursday, October 12, 2017 at 9:30 a.m. for the following:
                            
  • Proposed Ordinance amending Ordinance 2016-01, Polynesian Isles Boating Restrictions/Regulations
  
 
Presentations
Information Navarre Beach Fishing Pier Operations - RFP Presentations at 1:30 pm
  
 
Administrative Committee   -  Williamson & Cole
1) Santa Rosa Jail Population
Discussion by Sheriff Johnson regarding Santa Rosa jail population.  
  

2) Alcohol Variance Request - Santa Rosa DBC Holiday Brunch
Discussion of the request from the Santa Rosa County Democratic Black Caucus to serve alcohol at a holiday brunch scheduled 9:00 am to 2:00 pm on December 9, 2017 at the Tiger Point Community Center.
  

3) Event Request - Christmas with the Krewe
Discussion of the request from the Navarre Krewe of Jesters to utilize Navarre Park December 16, 2017 from 5pm to 8pm for Christmas with the Krewe.
  

4) Extension of 2017 Tax Rolls
Discussion of request from the Tax Collector for approval by the Board to direct the Property Appraiser to extend the 2017 tax rolls prior to the completion of the Value Adjustment Board hearings.
  

5) Surplus Property
Discussion of declaring list of inventory items that are broken, damaged or out of date as surplus property items as recommended by the Clerk of Courts. 
  

6) Road Designation
Discussion of request from Representative Jayer Williamson for a portion of S.R. 4 between Munson Highway and S.R. 189 in Santa Rosa and Okaloosa Counties to be designated "Senator Greg Evers Memorial Highway". 
  

7) Committee and Regular Board Meeting Cancellations
Discussion of cancellation of the November 20, 2017 and December 25, 2017 Committee Meetings and November 23, 2017 and December 28, 2017 Regular Meetings due to observance of Thanksgiving and Christmas holidays.
  

8) Meeting Schedule 2018
Discussion of cancellation of the March 19, 2018 and June 25, 2018 Committee Meetings and March 22, 2018 and June 28, 2018 Regular and Special Rezoning Meetings.
  

9) Board Reorganization Meeting
Discussion of scheduling 2017-2018 Board reorganization meeting at conclusion of November 9, 2017 regular meeting.
  

10) Jail Geothermal System Request for Qualifications
Discussion of draft RFQ for engineering, planning and design services for the jail geothermal system.
  

11) Navarre Park Master Plan Funding
Discussion of funding Phase 1A and 1B of the Navarre Park Master Plan as presented at the September 14, 2017 meeting.
  

12) Sports Complex Lighting Upgrade
Discussion of rejection of bids received for the Sports Complex Lighting Upgrade solicitation and to request the Board authorize advertising a new solicitation that removes materials from the scope of work and requires labor only installation. Discussion of necessary additional funding ($75K) from LOST.  
  

13) Snorkel Reef Contract Deductive Change Order
Discussion of change order from Walter Marine in the deductive amount of $39,300 for the snorkel reef expansion project.
  

14) CDBG Policy Revision
Discussion of revised CDBG Procurement Policy that has been updated to comply with federal and state grant and purchasing requirements. Additional action from 9/14/2017.
  

15) Local Mitigation Strategy Annual Update
This presentation is provided on an annual basis to provide the Board and public with progress of the Local Mitigation Strategy efforts over the last year including an evaluation of the Flood Mitigation Plan and Plan for Public Information (PPI).
  

16) Cameron-Cole, LLC - Amendment to Permission to Enter Property Agreement
Discussion of approval of Amendment to Permission to Enter Property Agreement between Cameron-Cole, LLC and Santa Rosa County.
  

17) FY 2018-2019 Coastal Partnership Initiative Program Application
Discussion of proposed project for FY 2019 Coastal Partnership Initiative (CPI) opportunity.
  

18) Request to Reject Salary Survey Bids
Discussion of rejecting all three (3) bids received for our salary and compensation survey.
  

 
Economic Development Committee   -  Williamson & Cole
1) Special Event Application for 32nd Annual Navarre Beach Mardi Gras Parade
Discussion of approval of the Special Event Application from the Navarre Krewe of Jesters to host the 32nd Annual Navarre Beach Mardi Gras Parade on February 3, 2018 at 1 p.m.
  

2) Request Rescheduling of "Take a Kid Fishing" and "Fish Free Weekend" due to impending tropical weather
Discussion of approval of the following requests of rescheduling from Navarre Beach Area Chamber
Foundation due to the impending threat of tropical weather/Hurricane Nate:

• Use of the Navarre Beach Fishing Pier on Saturday, October 21, 2017 from 6 a.m. – 12:30 p.m.
   for the 8th annual “Take A Kid Fishing” event
• Declare October 21-22, 2017 “Fish Free Weekend”
• Offer 10% discount on purchase of annual passes on October 21-22, 2017
  

 
Engineer's Report
     No Agenda Items.
 
Public Service's Committee   -  Cole & Parker
     No Agenda Items.
 
Public Works Committee   -  Salter & Lynchard
1) District 1 Resurfacing Recommendations
Discussion of approval for the resurfacing of the following roads in District One at an estimated cost of $261,527.00.    
  • Rodella Street
  • Majors Street
  • Church Street
  • Forest Creek Drive
  • Loring Drive
  • Riverhill Drive (Woodbine to Sweet Bay)
  • Scottsdale Avenue
  • Sweet Bay Drive
  • Spears Street
  • Pine Tree Court
  • Pine Tree Drive
  

2) District 2 Resurfacing Recommendations
Discussion of approval for the resurfacing of the following roads in District Two at an estimated cost of $306,906.00.  
  • Farrington Road
  • Autumn Ranae Lane
  • Barney Broxson Road
  • Coachman Road
  • Overpass Road
  • Rube Pace Road
  • Swanner Road
  • Dickerson City Road
  • Bellbrook Road
  • Saint Marys Bay Drive
  • Springdale Street
  • Shore Lane
  • Floresta Circle
  

3) District 3 Resurfacing Recommendations
  Discussion of approval for the resurfacing of the following roads in District Three at an estimated cost of $460,688.00.  
  • Sycamore Street
  • Aspen Avenue
  • Spruce Street 
  • Hall Road (Highway 4 to Aras Lane)
  • Belair Drive
  • Eagle Drive
  • Fairfield Drive
  • Fairway Drive
  • Horace Lunsford
  • Mahogany Drive
  • Mayfair Road
  • Nicholson Estate
  • Oakland Drive (Highway 87 to Kembro)
  • Whitley Lane
  • Mandie Lane
  • Lawson Lane
  • Skylark Lane
  

4) District 4 Resurfacing recommendations
Discussion of approval for the resurfacing of the following roads in District Four at an estimated cost of $255,302.00.    
  • Crescent Road
  • Balboa Court
  • Bandera Drive
  • Cove Road
  • Allie Grimes
  • Basswood Drive (Manatee to Leisure Street)
  • Calle De Castelar
  • Calle De Marbella
  • Calle De Pizzaro
  • Vince Street
  

5) District 5 Resurfacing Recommendations
Discussion of approval for the resurfacing of the following roads in District Five at an estimated cost of $206,325.00.    
  • Via Roma Court
  • Spitfire Street
  • Whisper Pine Drive
  • Napoli Way
  • Auburn Parkway
  • Hindu Cove
  • Kell Road
  • Greenvista Lane
  • Sound Retreat Drive
  • Tidewater Drive (from 6795 to the East end)
  • Ganges Trail
  • Auburn Court
  • Harvard Drive
  • Clemson Road
  • Lady Bird Lane
  

 
Budget & Financial Management Committee   -  Parker & Lynchard
1) Budget Amendment 2018-001
Discussion of Budget Amendment 2018 - 001 in the amount of $12,000 for the NAS Whiting Field Capacity Analysis study to understand the capacity of NAS Whiting Field and the requirements for the Base to expand or add aviation missions as approved at the September 28, 2017 meeting.
  

2) Budget Amendment 2018-002
Discussion of Budget Amendment 2018 - 002 in the amount of $1,264,000 to carry forward unspent authorized budget (2017-011) for Phase 1 infrastructure improvements and second entrance at Northwest Florida Industrial Park @ I-10.
  

3) Budget Amendment 2018-003
Discussion of Budget Amendment 2018 - 003 in the amount of $19,407 to carry forward funds for approved FY18 capital request in the Fine and Forfeiture Fund.
  

4) Budget Amendment 2018-004
Discussion of Budget Amendment 2018 - 004 to carry forward unspent funds and allocate for expenditure in FY18 in the Planning & Zoning Department for the Bicycle Pedestrian Plan.
  

5) Budget Amendment 2018-005
Discussion of Budget Amendment 2018 - 005 in the amount of $1,607 to carry forward unspent funds in the SHIP Fund for travel that was cancelled due to Hurricane Irma and allocates for expenditure in FY18.
  

6) Budget Amendment 2018-006
Discussion of Budget Amendment 2018 - 006 in the amount of $150,000 to fund the purchase of a 5.01- acre portion of vacant land off Joggers Lane (parcel 34-2N-29-0000-00806-0000) necessary for construction of the Maranatha Way and Chipper Lane HMGP funded drainage project from Electric Franchise Fee Road & Drainage Reserves as approved at the September 28, 2017 meeting.
  

7) Budget Amendment 2018-007
Discussion of Budget Amendment 2018 - 007 in the amount of $773,659  to carry forward unspent funds for uncompleted FY17 projects in the Tourist Development Fund.
  

8) Budget Amendment 2018-008
Discussion of Budget Amendment 2018 - 008 in the amount of $3,110 to carry forward unspent funds in the Community Development Housing Program Department for the Orlando conference cancelled due to Hurricane Irma  and to be rescheduled in FY18.
  

9) Budget Amendment 2018-009
Discussion of Budget Amendment 2018 - 009 in the amount of $250,000  to carry forward unspent funds  from Area 3 Impact Fee Reserves for the JPA with FDOT for Navarre Community Access Road feasibility study as approved April 13, 2017.
  

10) Budget Amendment 2018 -010
Discussion of Budget Amendment 2018 -010 in the amount of $6,200 to carry forward unspent funds in the Landfill Fund to complete the RC Model Park at the Jay Transfer Station.
  

11) Budget Amendment 2018-011
Discussion of Budget Amendment 2018 - 011 in the amount of $7,500 to carry forward funds in the Fine & Forfeiture Fund to complete upgrades to the courthouse fire alarm system.
  

12) Budget Amendment 2018-012
Discussion of Budget Amendment 2018 - 012 in the amount of $673,461 to carry forward remaining funds in the Landfill Fund to complete: Phase V design & permitting ($156,896), front entrance design ($85,958), haul road paving ($307,900), and purchase of water truck ($122,707).  
  

13) Budget Amendment 2018-013
Discussion of Budget 2018 - 0013 in the amount of $173,500 to carry forward of previously approved funding (2017-013) and recognition of additional funding as authorized at the September 14, 2017 for construction of a four single-user restroom with storage area at the Bagdad Mill Site Park.
  

14) Budget Amendment 2018-014
Discussion of Budget Amendment 2018 - 0014 in the amount of $895,776 to roll over unspent authorization from BA 2017-126 associated with the Defense Infrastructure Grant S0035 ($295,776) and S0062 ($300,000) and from BA 2017-162 ($300,000).
  

15) Budget Amendment 2018-015
Discussion of Budget Amendment 2018 - 015 in the amount of $1,389,219 to roll over unspent authorized funding for construction inspection services, grant management and land acquisition from prior year BA 2017-172 and recognizes construction funding and related 25% match from LOST for the HMGP Pace Lane and Patterson Lane drainage project
  

16) Budget Amendment 2018-016
Discussion of Budget Amendment 2018 - 016 in the amount of $440,357 to carry forward existing program Federal Home Program balance and recognize FY18 HUD Home funding and allocate for expenditure in the Grant Fund.
  

17) Budget Amendment 2018-017
Discussion of Budget Amendment 2018 - 017 in the amount of $1,087,004 to carry forward prior year program income and interest, and recognizes current year program income and interest (7/1/2016 through 6/30/2017); and reallocates strategy balances to Substantial Rehabilitation and SHIP Administration.
  

18) Budget amendment 2018-018
Discussion of budget amendment 2018-018 in the  amount of $126,375 rolling forward prior year unspent authorization (2017-103 – 1432 Alabama Street) associated with the FMA grant. The 10% match is to be met by the homeowner. 
  

19) Budget amendment 2018-019
Discussion of budget amendment 2018-019 in the amount of $298,200 rolling forward prior year unspent authorization (2017-102 – 3951 Madura Road) associated with the FMA grant. The grant is 100% reimbursable. 
  

20) Budget amendment 2018-020
Discussion of budget amendment 2018-020 in the amount of $288,150 rolling over unspent prior authorization (2017-101) associated with the FMA grant.  The 10% match is being met by the homeowner.
  

21) Check Register
Discussion of approval of check register.
  

 
Public Forum