Commissioner Committee
Monday, October 23, 2017 - 9:00 a.m.
Santa Rosa County Administrative Center Board Room, 6495 Caroline Street, Milton
  Watch Full Meeting Replay
 
     

9:00 a.m. Call to Order - Chairman: Rob Williamson
Information Only - Thursday, October 26, 2017
  • Proclamation: National 4-H Month
  

Information Only - Public Hearing is scheduled for Thursday, October 26, 2017 at 9:30 a.m. for the following:
  • Proposed Vacation of a portion of Ruth Court as requested by Stanley T. LeSueur and Patricia C. LeSueur.
  

 
Presentations
Check Presentation
Stan Nichols, Tax Collector
  
 
Administrative Committee   -  Williamson & Cole
1) Legislative Update
Jon Johnson (Johnson & Blanton) will present legislative update.
  

2) Event Request - HNIS Color Run
Discussion of the request from Holley Navarre Intermediate School PTO to utilize county right-of-way for their color run scheduled for March 3, 2018 from 8:00 am to 12 pm. 
  

3) Event Request - The I Embody All Things Great 5k
Discussion of the request from I Embody to utilize county right-of-way for their I Embody All Things Great 5k scheduled for April 14, 2018 from 6:00 am to 1:00 pm.
  

4) Event Request- Navarre Military Appreciation Picnic
Discussion of the request from Navarre Beach Area Chamber of Commerce Military Affairs Committee to utilize Navarre Park for Military Appreciation Picnic scheduled for May 12, 2018 from 9:00 am to 5 pm.
  

5) Alcohol Variance Request - Santa Rosa Medical Center
Discussion of the request from Santa Rosa Medical Center to serve alcohol at their Christmas Party scheduled 6:00 pm to 10:00 pm on December 8, 2017, at the County Auditorium.
  

6) Triumph Update
Discussion of most recent Triumph Board meeting, application process, BOCC projects, and other Santa Rosa County projects including requests for support from local elected boards.
  

7) CareerSource Escarosa - Board of Directors Appointment
Discussion of approval of appointment of Tawana Gilbert as the Vocational Rehabilitation representative to the CareerSource Escarosa, Inc. Board of Directors.
  

8) LETF Application - The BIG Gala
Discussion of approval of request from the Sheriff's Office to use the LETF (Law Enforcement Trust Fund) in the amount of $2,500 in support of The BIG Gala - Fundraising Supports Our Community Based Matches Program at the request of the Big Brothers Big Sisters of Northwest Florida.
  

9) Judicial Facilities
Discussion of judicial facilities and jail expansion, requirements, potential range of costs, and further direction for project development.
  

10) Storm Debris
Discussion of storm debris related to Hurricane Nate – Commissioner Parker
  

11) FRDAP Grant for Navarre Park
Discussion of Florida Recreation Development Assistance Program (FRDAP) grant award in the amount of $50,000 for Navarre Park.
  

12) LOST Citizen Committee Appointment
Discussion of appointment of Jason Kimbrell to LOST Citizen Committee by Commissioner Parker to replace District 1 representative Tamara Fountain who resigned 10/15/2017.
  

13) LOST Program Discussion
Discussion of LOST Program update, FY19 current plan, and way ahead.
  

14) Planning and Zoning Director Employment Agreement
Discussion of approval of the employment contract with Shawn Ward as the Planning and Zoning Director.
  

15) Building Inspection Enterprise Fund
Discussion of the approval of the resolution establishing the Building Department Fund as an Enterprise account.
  

16) Add On- Commissioner Sam Parker
Discussion of the intersection of Highway 89 and Highway 178.
  

 
Economic Development Committee   -  Williamson & Cole
     No Agenda Items.
 
Engineer's Report
1) Little Duck Circle Road Paving MSBU - CHANGE ORDER #1
Discussion of No-Cost Change Order #1 for Little Duck Circle Road Paving MSBU project.
  

2) Woodbine Road Capacity Improvements RFQ
Discussion of advertising a Request For Qualifications (RFQ) for engineering services to examine and update plans for capacity improvements to Woodbine Road.
  

3) Central Landfill Safety & Security Solution Proposal-Server and Camera Upgrades
Discussion of Central Landfill need to upgrade its current server with a new server with a larger hard drive, adding six more camera licenses, adding three additional cameras at the scale house and a camera at the residential bins at a cost of $11,581.58.
  

4) Title V Air Operations Permit and Landfill Gas Consulting Services
Discussion of Task Order with HDR Engineering to provide monitoring, data evaluation and reporting required by the County’s Central Landfill Title V Air Operations Permit at a cost of $47,457.64 and authorize the Chairman to sign all necessary documents.
  

5) Engineering Services for Spencer Field Traffic Study
Discussion of ranking Engineering firms for services related to the Spencer Field Traffic Study.
  

 
Public Service's Committee   -  Cole & Parker
1) FY 2017/2018 HOME Interlocal Agreement
Discussion of the FY 2017/2018 HOME Interlocal Agreement between Escambia County and Santa Rosa County and authorization for the Chairman to sign all related documents. This is an annual process.
  

2) E911 Maintenance Renewal
Discussion of approval to upgrade the annual E911 maintenance to include additional services not previously included from Venture Technologies for a total cost of $65,769.
  

3) SHSGP Annual Agreement-FY2018
Discussion of accepting State Homeland Security Grant Program (SHSGP) agreement in the amount of $56,689 for FY2018 and authorize chairman to sign all related documents; discuss expenditure of same funds to purchase WebEOC enhancements in the amount of $45,185 and annual maintenance and sustainment in the amount of $11,504.
  

4) E911 Special Disbursement
Discussion of the purchase of an Integrated Service Digital Network ISDN/PRI (Private Rate Interface) at a cost of $30,620.83 and a VPN (Virtual Private Network) for 911 voice calls at a cost of $3,220.49.
  

 
Public Works Committee   -  Salter & Lynchard
1) Work Order Software Upgrade
Discussion of upgrading the work order software for Public Works through the purchase of the Advanced Asset Management Subscription and associated add-ons from Cartegraph Systems LLC as a sole source provider, in the amount of $102,077.57.
  
 
Budget & Financial Management Committee   -  Parker & Lynchard
1) Financing for the MSBU Projects
Discussion of approval to obtain financing from United Bank in the amount of $1,929,000 for the Ponderosa MSBU ($1,416,000) for a term of 15 years and the Little Duck MSBU ($513,000) for a term of 10 years for paving, water and sewer.
  

2) TDC Building Loan Payoff
Discussion of approval of TDC Building Loan Payoff in the approximate amount of $686,800, saving the County $80,000 in interest.
  

3) Budget Amendment 2018-021
Discussion of Budget Amendment 2018 - 021 in the amount of $1,286,968 to roll over FY 2017 remaining budget authorization for the construction of NRDA funded nearshore fish/dive reef as approved at the December 2015 meeting.
  

4) Budget Amendment 2018-022
Discussion of Budget Amendment 2018 - 022 in the amount of $533,861 to correct Budget Amendment 2018 - 007. The original carry forward of $525,000 should have been recognized in the FDOT Landscape Grant Program and not as a carry forward and the expenditure for professional services as $31,695 and not $40,556.
  

5) Budget Amendment 2018-023
Discussion of Budget Amendment 2018 - 023 in the amount of $159,050 to recognize the FY2015/2016 Community Transportation Grant ($16,050) and FY2016/2017 Community Transportation Grant ($50,000) and FY2017/2018 Community Transportation Grant ($75,000) with local match ($18,000) from the General Fund and allocate for expenditure.
  

6) Budget Amendment 2018-024
Discussion of Budget Amendment 2018 - 024 in the amount of $41,742 to carry forward unspent authorized funding from Budget Amendment 2017 - 191 for the FMA (Flood Mitigation Assistance) application development fees approved at the September 14, 2017 meeting.
  

7) Budget Amendment 2018-025
Discussion of Budget Amendment 2018 - 025  in the amount of $203,268 to roll over of unspent budget authorization from Budget Amendment 2017 - 075 for the Pace Highway 90 Landscape project in the TDC Fund as approved at the December 8, 2016 meeting.
  

8) Budget Amendment 2018-026
Discussion of Budget Amendment 2018 - 026 in the amount of $17,719 to carry forward the remainder of unspent budget authorized funds for the bicycle/pedestrian plan in the TDC Fund.
  

9) Budget Amendment 2018-027
Discussion of Budget Amendment 2018 - 027 in the amount of $854,970 to carry forward funds in the General Fund to be made payable to West Florida Title Company for the purchase of property from JDL of Santa Rosa, LLC for the future site of the Judicial Facility as approved at the July 13, 2017 meeting.
  

10) Budget Amendment 2018-028
Discussion of Budget Amendment 2018 - 028 in the amount of $606,914 to carry forward unspent authorized funding from the  FY17 budget and allocate for expenditure to complete various paving and sidewalk projects in the Road & Bridge Department.  
  

11) Budget Amendment 2018-029
Discussion of Budget Amendment 2018 - 029 in the amount of $898,400 to carry forward and reallocate unspent funds previously authorized but not expended for trunked radio enhancements.
  

12) Budget Amendment 2018-030
Discussion of Budget Amendment 2018 - 030 in the amount of $56,689 to recognize the FY2018 State Homeland Security Grant revenue and allocate for expenditure.
  

13) Budget Amendment 2018-031
Discussion of Budget Amendment 2018 - 031 in the amount of $24,986 to recognize the FY2018 EMS County Grant revenue and allocate for expenditure.
  

14) Budget Amendment 2018-032
Discussion of Budget Amendment 2018 - 032 in the amount of $69,003 to recognize prior year EMS and Homeland Security grant funds and allocate for expenditure.
  

15) Budget Amendment 2018-033
Discussion of Budget Amendment 2018 - 033 in the amount of $67,500 to transfer funds from the LOST Fund to the Computer Support Department in the General Fund for Network Infrastructure Upgrades as approved at the August 24, 2017 meeting.  
  

16) Budget Amendment 2018-034
Discussion of Budget Amendment 2018 - 034 in the amount of $6,014,191 to roll over unspent authorized professional services and grant management from prior year BA 2017-153 for Settlers Colony and recognizes construction funding and related 25% match from LOST.
  

17) Budget Amendment 2018-035
Discussion of Budget Amendment 2018 - 035 in the amount of $1,384,803 to roll over unspent budget authorization from Budget Amendment 2017 - 076 for the Camden Drive Drainage Project.
  

18) Budget Amendment 2018-036
Discussion of Budget Amendment 2018 - 036 in the amount of $7,500 to roll over funds for the Navarre Park Master Site Plan.
  

19) Budget Amendment 2018-037
Discussion of Budget Amendment 2018 - 037 in the amount of $31,695 to roll over funds for the LAP King Middle School Sidewalk Design ($1,615) and the LAP King Middle School Right of Way ($30,080).
  

20) Budget Amendment 2018-038
Discussion of Budget Amendment 2018 - 038 in the amount of $622,282 to roll over unspent authorized funding for Peter Prince design and construction of additional T-Hangars ($550,000); Peter Prince East Apron Hangar Design #9 ($48,500) and Peter Prince Taxiway Hold Short Signs ($23,782).
  

21) Budget Amendment 2018-039
Discussion of Budget Amendment 2018 - 039 in the amount of $1,022,167 to roll over unspent authorized funding for Navarre Beach Utility for NB Wellhouse No. 2 Construction ($118,127); NB Lift Station No. 7 Design ($20,569); NB Cost of Services Study ($7,920); NB Wastewater Effluent Sound Diversion (Eglin RIBS) ($68,642); NB Reconstruct Lift Station No. 7 ($545,909); and NB Alternatives Evaluation Pre Design Regional Reuse System ($261,000).
  

22) Budget Amendment 2018-040
Discussion of Budget Amendment 2018 - 040 in the amount of $9,985 to roll over prior year unspent budget authorization from Budget Amendment 2017-069 for reprinting of the boating and angling guides.
  

23) Budget Amendment 2018-041
Discussion of Budget Amendment 2018 - 041 in the amount of $36,075 to roll over prior year unspent budget authorization from Budget Amendment 2017 - 181 recognizing $22,075 in unearned grant revenue, carrying forward $14,000 in unspent cash match, and authorizing expenditure in the amount of 36,075 through June 30, 2018.
  

24) Budget Amendment 2018-042
Discussion of Budget Amendment 2018 - 042 in the amount of $76,725 to roll over prior year unspent budget authorization from Budget Amendment 2017 - 035 for the Navarre Beach Restoration Consultant from the 1% Tourist Development Tax.
  

25) Budget Amendment 2018-043
Discussion of Budget Amendment 2018 - 043 in the amount of $223,374 to roll over unspent budget authorizations for the Holley By-The-Sea Drainage Study ($15,568); LAP Hamilton Bridge Sidewalk ($22,806); and LAP Tom King Bayou Pedestrian Bridge ($185,000) in the Road & Bridge Department.
  

26) Budget Amendment 2018-044
Discussion of Budget Amendment 2018 - 044 in the amount of $5,000 to transfer funds from District IV Recreation Fund to the Parks Department in the General Fund for the design of the storage building at the NYSA (Navarre Youth Sports Association) Park.  
  

27) Budget Amendment 2018-045
Discussion of Budget Amendment 2018 - 045 in the amount of $177,728 to transfer funds from the LOST Fund to the Parks Department in the General Fund for the sports lighting replacement LOST project for Tiger Point and Navarre Sports Complex as approved at the October 12, 2017 meeting.
  

28) Check Register
Discussion of approval of check register.
  

 
Public Forum