Commissioner Committee
Monday, December 11, 2017 - 9:00 a.m.
Santa Rosa County Administrative Center Board Room, 6495 Caroline Street, Milton
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9:00 a.m. Call to Order - Chairman: Bob Cole
Information Only - A Public TEFRA (Tax Equity and FIscal Responsibility Act of 1982) Hearing is scheduled for Thursday, December 14, 2017 at 9:00 a.m.
  

Information Only - Public Hearings are scheduled for Thursday, December 14, 2017 at 9:30 a.m. for the following:
  • Vacation of a portion of Pace Road, Pace, FL as requested by HBL Properties LLC
  • Vacation of a portion of Villa Bonita Subdivision, Gulf Breeze, FL as requested by Jody Thomas, Clifford Allen and Vicki Allen
  

Information Only- Public Hearing scheduled for December 14, 2017 at 9:30 a.m.
  • Annual Resolution authorizing uniform collection of Non-Ad Valorem assessments for projects which may include road paving, water, sewer fire protection, etc. or any other purpose authorized by law.
  


Proclamations
1) Captain Todd Bahlau Day
  

 
Presentations
Tourism Update
Update from Tourism Development Director on Santa Rosa County Tourism
  
 
Administrative Committee   -   &
1) Committee Assignments and Board Appointments
Discussion of the Chairman’s committee assignments and individual agency representative appointments.
  1. Regional Utility Authority nominations.
  2. Santa Rosa County Canvassing Board nominations.
  3. Re-appointment of Sheila Fitzgerald to the Tri-County Community Council, Inc.
  

2) Fee Simple Legislation
Discussion of federal fee simple legislation.
  

3) New Courthouse Site
Discussion of preliminary cleanup and site clearing of the new courthouse property and addition of signage identifying it as the future home of the Santa Rosa County Judicial Center.
  

4) TLT Transport, LLC - Certificate of Need
Discussion of annual renewal of Permit for Operation of non-emergency medical transport for TLT Transport, LLC.
  

5) Pace Fire District - Certificate of Need
Discussion of annual issuance of Permit to Provide Advanced Life Support (ALS) non-transport emergency response services to Pace Volunteer Fire Department.
  

6) Midway Fire District - Certificate of Need
Discussion of annual issuance of Permit to Provide Advanced Life Support (ALS) non-transport emergency response services to Midway Volunteer Fire Department.
  

7) Meeting Schedule - Board of County Commissioners
Discussion of adding the following meetings to the Board's calendars:
  • Joint meeting with the School Board on Thursday, February 15, 2018, beginning at 1:30 p.m.
  • Rescheduling first set of March BOCC meetings to March 12, 2018 (committee) and March 15, 2018 (regular) due to a conflict with the NACo conference.  Of note is the cancellation of the second set of meetings in March due to Spring Break.  
  • Discussion of scheduling Planning Workshop on Tuesday, February 13, 2018. 
  

8) Renewal of Maintenance Agreement - James Mitchell
Discussion of renewal of the License and Maintenance Agreement with James Mitchell to mow property located at 2932 Coral Strip Parkway, Gulf Breeze.
  

9) Lease Agreement - Land at Chumuckla Park
Discussion of approval of attached lease agreement with Chumuckla Athletic Association (Lessor) and Santa Rosa County (Lessee) for land at Chumuckla Park to relocate and install new playground (FY17 LOST approved project).
  

10) Alcohol Variance Request
Discussion of alcohol variance request from Patricia Longmire for her event scheduled at the County Auditorium on January 6, 2018 from 6 pm to midnight.
  

11) Event Request - Pirate Plunge
Discussion of the request from Pirates on the Panhandle, Inc. to utilize Navarre Beach Pier area for a Pirate Plunge scheduled for January 1, 2017 from 11:00 am to 4 pm.
  

12) CivicPlus Website Hosting Solution & CivicClerk Agenda Software
Discussion to approve the purchase of CivicPlus Website Hosting Solution and CivicClerk Agenda Software.
  

13) 2016 Flood Mitigation Assistance (FMA) Grant Homeowner Agreement
Discussion of approval of agreement between Santa Rosa County and Prime View LLC, the property owner of 1139 Ceylon Court in Gulf Breeze.  
  

14) 2015 Flood Mitigation Assistance (FMA) Grant Modification to Homeowner Agreement
Discussion of approval of modification to homeowner agreement for 2954 Coral Strip Parkway in Gulf Breeze to allow installation of a lift.  
  

15) FBIP Grant Amendment #1 - Update and Re-printing of Boating and Angling Guides
Discussion of Amendment #1 to FWC Contract No. 15086 extending the period of performance through June 30, 2018.
  

16) RESTORE Act Direct Component Award & RFQ - Discovery Center
Discussion of acceptance of Treasury RESTORE Act Direct Component Grant Award for the site selection, design and permitting of the Gulf Coast Discovery Center and discussion of draft RFQ and evaluation/selection process for Architectural and Engineering Services.
  

 
Economic Development Committee
1) Subordination of Mortgage
Discussion of approval of a subordination of mortgage for JCK Enterprizes, Inc., and authorize the Chairman to sign all related documents.
  

2) Highway 98 Landscape Improvement Proposal
Discussion of proposal from Melvin Engineering to prepare amended landscaping plans for the Highway 98 medians from West of Andorra Street to Ortega Park Lane providing continuity with the proposed SR 87 landscape plans.
  

3) Emerald Coast Warrior Challenge 5K Obstacle Course Event
  • Discussion of approval of the Special Event Application from Emerald Coast Warrior Challenge to host the inaugural Emerald Coast Warrior Challenge 5K Obstacle Run at the Santa Rosa County Fair Grounds and utilize connected Santa Rosa County lands on April 21, 2018.
  • Discussion of approval of the Local Event/Marketing Grant from the Emerald Coast Warrior Challenge in the amount of $15,000 to host the Emerald Coast Warrior Challenge 5K Obstacle Run on April 21, 2018. 
  

4) Appointment of Joseph Farley & Nick Phoenix to fill TDC Board of Directors Vacancies
Discussion of approval to appoint Joseph Farley and Nick Phoenix to fill the TDC Board of Directors vacancies. They will fill these positions until the expiration date on October 31, 2021.          
  

 
Engineer's Report
1) Advertise Central Landfill Phase V, Cell A Construction Project
Discussion of approval to bid the Central Landfill Phase V, Cell A Class 1 disposal cell construction project.
  

2) Modifications to the Central Landfill Tipping Fees
Discussion of Central Landfill Fee Schedule Resolution effective January 1, 2018.
  

3) Recovery/monitoring Well Maintenance and Repair Services Annual Contract
Discussion of annual contract with Holt Well Service in the amount of $35,565.00 to perform recovery/monitoring well maintenance and repairs at the Central Landfill, Reinhardt remediation area, the closed Holley landfill, and the closed Santa Rosa class III landfill.
  

4) Water Quality Support Services Contract
Discussion of contract with HSA Golden in the amount of $56,707.70 to provide water quality sampling and reporting services for the Santa Rosa County Central Landfill, and all closed landfills requiring ongoing monitoring.
  

5) Pace Patriot/Tiburon Drainage Study Consultant Selection
Discussion of consultant ranking for Engineering services related to the Pace Patriot/Tiburon drainage study.
  

6) Spencer Field Traffic Study Professional Services Agreement
Discussion of Professional Services Agreement in the amount of $83,375 from Genesis for engineering services for the Spencer Field Traffic Study and authorization for chairman to sign all related documents. 
  

7) Navarre Park Master Plan Consultant Design Fee Contract
Discussion of Professional Services Agreement in the amount of $393,800 from Genesis for design services of the Navarre Park Master Plan and authorization for chairman to sign all related documents. 
  

8) Navarre Beach Oxidation Ditch Repairs
Discussion of proposal for crack/leak repairs to the Navarre Beach Wastewater Treatment Plant (WWTP) concrete oxidation ditch from Crom Coatings and Restorations in the amount of $16,980 and recommend CH2M Construction Engineering and Inspection (CEI) services in the not-to-exceed amount of $3,000.
  

9) Navarre Beach East End Inflow and Infiltration Study
Discussion of Task Order No. 32 with CH2M HILL Engineers, Inc. (CH2M) for Professional Engineering and Consulting Services for the sanitary sewer condition assessment/inflow and infiltration (I&I) study in the not-to-exceed amount of $50,900 and authorize chairman to sign all related documents.
  

10) Peter Prince South Fence Relocation
Discussion of the cost proposal in the amount of $54,300 from Jones Fence Company for the Peter Prince South Fence Relocation Project. 
  

11) Randy Brown Road Project Engineering Consultant Selection
Discussion of consultant ranking for engineering design services related to the Randy Brown Road Extension Project.
  

12) Navarre Beach Wastewater Treatment Plant Permit Renewal
Discussion of Task Order No. 33 with CH2M for Professional Engineering and Consulting Services for the renewal of the Navarre Beach Wastewater Treatment Plant's (WWTP) five-year operating permit in the not-to-exceed amount of $25,300 and authorization for chairman to sign all related documents.
  

13) Contract Notification Form from FL Department of Agriculture & Consumer Services (FDACS)
Discussion of Santa Rosa County FDACS contract manager notification form for mosquito control program and authorize chairman to sign all related documents. 
  

14) Miracle League Park - Tiger Point
Discussion of the Miracle League Park at Tiger Point Park and engineering design fee proposal from Baskerville-Donovan, Inc.
  

 
Public Service's Committee
1) LOST - Bagdad VFD-Air Compressor
Discussion of approving the purchase of one (1) Eagle Raptor Breathing Air Compressor (BAD) from North American Fire Equipment Company (NAFECO) in the amount of $42,248.00; this is based on being the sole bidder meeting specifications on June 29, 2017, Bid No. 17-045.
  

2) Harold VFD Building
Discussion of approval of proposal provided by Southern Site & Utility Design, Inc. in order to alter and add to the Harold Volunteer Fire Department station, not to exceed $14,000 for anticipated design and build costs. 
  

3) SHSGP - FY2016 Modification
Discussion of approval of a modification to the Homeland Security Grant Agreement (SHSGP) No. 17-DS-V4-01-67-01-302 and authorize Chairman to sign all related documentation.
  

4) Statewide Mutual Aid Agreement
Discussion of approval to authorize Chairman to sign current Statewide Mutual Aid Agreement and all related documents.  
  

5) Morris Flood Variance Request
Discussion of a flood variance request from Mr. Brian "Wade" Morris to allow a slab foundation in lieu of elevating a single-family home on pilings or columns.
  

6) Section 5311 Rural Transportation Grant Application
Discussion of approval of resolution to authorize submittal of a grant application for Section 5311. The Section 5311 Rural Transportation Grant will continue to provide transportation to residents in the rural areas of the County.
  

7) Transportation Disadvantaged Funding
Discussion of the transportation disadvantaged grant allocation reduction of $87,917 by the Florida Transportation Disadvantaged Commission compared to last year’s allocation.
  

8) Zoning Discussion - 6880 Highway 87 N
Discussion of zoning at 6880 Highway 87 N - Commissioner Salter.
  

 
Public Works Committee   -  
1) District 1 LOST Paving
Discussion of approval of resurfacing the following roads in District 1 at an estimated cost of $257,400.
  • Delona Road
  • Gladewood Lane
  • Huckleberry Finn Road
  • Ivy Lane
  • Jimdandy Lane
  • Milligan Ford Road
  • Silkwood Lane
  • Tunnel Road (from Rutherford Road to the west end)
  • Twin Creek Circle
 
  

2) District 2 LOST Paving
Discussion of approval of the resurfacing of the following roads in District 2 at an estimated cost of $266,800.
  • Black Oak Road
  • Bliss Way
  • Grassy Road
  • Leonard Barnes Road
  • McCallister Street
  • Renee Circle
  • Richardson Street
  • Richburg Street
  

3) District 3 LOST Paving
Discussion of approval of the resurfacing of the following roads in District 3 at an estimated cost of $271,900.
  • Aster Street
  • D E Lovette Road
  • Fawndale Drive
  • Logan Lane
  • McArthur Road
  • Sasser Road
  • Ten Mile Road
 
  

4) District 4 LOST Paving
Discussion of approval of the resurfacing of the following roads in District 4 at an estimated cost of $275,700.
  • Coral Street
  • Cotton Bay Drive
  • Doddie Lane
  • Doyle Hawkins Road
  • Hidden Creek Drive
  • Jasper Street
  • Oak Harbor Drive
  • Palamo Street
  • Snugwaters Road
  • Treasure Street
  • Water Street
  • White Pine Lane
 
  

5) District 5 LOST Paving
Discussion of approval of the resurfacing of the following roads in District 4 at an estimated cost of $267,900.
  • Balihai Court
  • Bataan Lane
  • Bombay Cove
  • Calcutta Drive
  • Castnet Drive
  • Guam Lane
  • Guseman Road
  • Kauai Court
  • Maplewood Drive
  • Mauna Kea Court
  • Maverick Lane
  • Nautilus Drive
  • Rangoon Cove
  • Redfish Point Road (from Hwy. 98 – 2,105 feet north)
  • Sealark Lane
  • Sea Shark Circle
  • Sea Trout Circle
  • Sea Turtle Circle
  • Seagate Drive
  • Sumatra Lane
  • Sycamore Lane
  • Wake Lane
  

6) Bal Alex Park Dock and Seawall Repair
Discussion of awarding the repair of the dock and seawall at the Bal Alex Park to FIDS Marine in the amount of $7,200, with the possibility of additional work and a not to exceed cost of $12,000, as the low bidder meeting specifications.   Funding is to be from the Boater Improvement Fund as recommended by the Marine Advisory Committee at their November 7th, 2017 meeting. 
  

7) Holley #1/Live Oak Street Boat Ramp Pier Repair
Discussion of awarding the repair of the pier at the Holley #1/Live Oak Street boat ramp in the amount of $3,401.75 to Dale’s Marine Construction, as the low bidder meeting specifications. with the possibility of additional work and a not to exceed cost of $6,500, as the low bidder meeting specifications.   Funding is to be from the Boater Improvement Fund as recommended by the Marine Advisory Committee at their November 7th, 2017 meeting. 
  

8) Marquis Basin Park Dock Replacements
Discussion of awarding the replacement of the two (2) launch docks at the Marquis Basin Park to What’s Up Docks in the amount of $26,500, as the low bidder meeting specifications.   Funding is to be from the Boater Improvement Fund as recommended by the Marine Advisory Committee at their November 7th, 2017 meeting. 
  

9) Military Trail Sidewalk
Discussion of allocating up to $45,000 from the Area 3 Impact Fees for the construction of a 5-foot sidewalk along one side of Military Trail, from the football/soccer complex to Panhandle Trail.
  

10) Road Striping Bids
Discussion of awarding the Road Striping contract to Gulf Coast Traffic Engineers as the low bidder meeting specifications.
  

11) Signs and Reflective Materials Bids
Discussion of awarding the Signs and Reflective Materials contract to Osburn Associates, Inc. as the low bidder meeting specifications.
  

12) Uniform Services Bids
Discussion of awarding the Uniform Services contract for Public Works employees to UniFirst Corp. as the low bidder meeting specifications.
  

13) Tiger Point Park Pour-In-Place Maintenance
Discussion of approving the purchase of the Pour-In-Place (PIP) maintenance coating for the Tiger Point Park playground from J.A. Dawson & Company in the amount of $14,245 from District 5 Recreation Funds utilizing U.S. Communities Pricing in accordance with the county purchasing policy.
  

 
Budget & Financial Management Committee
1) Bid Action
Discussion of award of the Sports Complex Lighting Upgrade Installation to B & W Electrical Contracting as the lowest priced, qualified firm meeting specifications.
  

2) Contitutional Officer's Excess Fee Allocation
Discussion of approval of Constitutional Officer's Excess Fees to be transferred to the Capital Fund for future capital needs.
  

3) Public Assistance Agreements
Discussion of approval of Public Assistance Agreements for the following entities: The American Red Cross, ARC Gateway, Avalon Lakeview Center, Council on Aging, Early Learning Coalition, Escambia County Clinics, Feeding the Gulf Coast, Gulf Coast Kids House, Healthy Start, Horizons, Keep Santa Rosa Beautiful, Santa Rosa Community Services,  Santa Rosa School District (FFA, FCCLA and Young Entrepreneurs) and Interfaith Ministries.
  

4) Budget Amendment 2018-059
Discussion of Budget Amendment 2018-059 in the amount of $110,441 to carry forward funds for a sidewalk mowing contract to Gulf Coast Environmental Contractors as approved at the November 9, 2017 meeting.
  

5) Budget Amendment 2018-060
Discussion of Budget Amendment 2018-060 in the amount of $22,500 to transfer funds from District IV Recreation Fund to General Fund for removal of the boardwalk and performance pier at the Navarre Park to FIDS Marine as approved at the November 9, 2017 meeting.
  

6) Budget Amendment 2018-061
Discussion of Budget Amendment 2018-061 in the amount of $125,000 to carry forward unspent funds for the contract with Garner Economics for the Economic Development Strategic Plan as approved at the September 14, 2017 meeting.
  

7) Budget Amendment 2018-062
Discussion of Budget Amendment 2018-062 in the amount of $1,129,435 to carry forward Impact Fee Fund balance.
  

8) Budget Amendment 2018-063
Discussion of Budget Amendment 2018-063 in the amount of $250,000 to transfer funds from the Future Capital Outlay account to the Bridge Materials account in the LOST Fund for the Sweet Bay Bridge Project approved at the May 25, 2017 meeting.
  

9) Budget Amendment 2018-064
Discussion of Budget Amendment 2018-064 in the amount of $1,870 to carry forward unspent authorized funding from the  FY17 budget for Maranatha Way/Chipper Lane HMGP Project ($1,100) and Holley-By-the-Sea Drainage Easement Maintenance Plan ($770) in the Road & Bridge Department.  
  

10) Budget Amendment 2018-066
Discussion of Budget Amendment 2018-066 in the amount of $339,524 to equally distribute period 13 excess revenues of $339,524 from Electric Franchise Fees to each of the five (5) District Projects Funds ($305,570) and 10% ($33,954) of excess revenues collected to Economic Development as approved at the September 11, 2014 BOCC Regular Meeting. 
  

11) Budget Amendment 2018-065
Discussion of Budget Amendment 2018-065 in the amount of $4,675 for a change order request from Genesis to complete Master Site Plan for the renovation of Navarre Park to reduce the size of the facility approved at the April 13, 2017 meeting.
  

12) Budget Amendment 2018-067
Discussion of Budget Amendment 2018-067 in the amount of $50,989 to carry forward funds received in FY17 for paving projects completed in FY18: Palmetto Drive ($8,700), Saroco Rd ($15,697), Main St. ($26,592).
  

13) Budget Amendment 2018-068
Discussion of Budget Amendment 2018-068 in the amount of $599,126 to carry forward funds to pay off debt associated with the Tourist Development Center building as approved at the October 26, 2017 meeting.
  

14) Budget Amendment 2018-069
Discussion of Budget Amendment 2018-069 in the amount of $9,976 to stripe the parking areas at the Santa Rosa Sportsplex with thermoplastic pavement marking to increase longevity from Districts I & III Recreation Funds.
  

15) Budget Amendment 2018-070
Discussion of Budget Amendment 2018-070 on the amount of $230,313 to purchase public safety equipment from LOST funds for Holley Navarre FD, Midway FD, Pace FD, Allentown FD, Berrydale FD, Harold FD, and Skyline FD as approved at the August 24, 2017 meeting.
  

16) Budget Amendment 2018-071
Discussion of Budget Amendment 2018-071 in the amount of $600 to purchase a refrigerator for the Santa Rosa Soccer/Horse Park for the horse concession from District 3 Recreation Funds.
  

17) Budget Amendment 2018-072
Discussion of Budget Amendment 2018-072 in the amount of $60,460 to fund lighting upgrade installations for Tiger Point Complex and Navarre Sports Complex from the Local Option Sales Tax. Both projects are included on the approved LOST projects list.
  

18) Budget Amendment 2018-073
Discussion of Budget Amendment 2018-073 in the amount of $14,245 to purchase Pour-in-Place (PIP) maintenance coating from J. A. Dawson for Tiger Point Park utilizing U.S. Communities in accordance with County purchasing policy from District 5 Recreation Funds.
  

19) Budget Amendment 2018-074
Discussion of Budget Amendment 2018-074 in the amount of $42,248 to purchase an air compressor for Bagdad FD from LOST funds as approved at the August 24, 2017 meeting.  
  

20) Budget Amendment 2018-075
Discussion of Budget Amendment 2018-075 in the amount of $2,576 to carry forward unspent grant funds for the Bagdad Waterfront Partnership Organization in the Tourist Development Fund.
  

21) Budget Amendment 2018-076
Discussion of Budget Amendment 2018-076 in the amount of $51,085 to purchase ten (10) tasers ($14,575) and two (2) Ford Escape vehicles ($36,510) for the Sheriff from LOST funds as approved at the August 24, 2017 meeting.
  

22) Budget Amendment 2018-077
Discussion of Budget Amendment 2018-077 in the amount of $4,393 to carry forward unspent funds received from the Florida Department of Agriculture and Consumer Services for an agricultural Best Management Practices Technician for the Blackwater Soil Conservation Department as approved at the May 11, 2017 meeting.
  

23) Budget Amendment 2018-078
Discussion of Budget Amendment 2018-078 in the amount of $48,660 to purchase thirty-one (31) 48” LED Lightbars ($43,945) and three (3) 54” LED Lightbars ($4,715) for the new patrol vehicles for the Sheriff from LOST funds as approved at the August 24, 2017 meeting.
  

24) Budget Amendment 2018-079
Discussion of Budget Amendment 2018-079 in the amount of $3,510,238 to carry forward unspent LOST (Local Option Sales Tax) funds and allocates for expenditure in the LOST Fund.
  

25) Check Register
Discussion of approval of check register.
  

 
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