Commissioner Regular
Thursday, November 09, 2017 - 9:00 a.m.
Tiger Point Community Center, 1370 Tiger Park Lane, Gulf Breeze
  Watch Full Meeting Replay

9:00 a.m. Call to Order - Chairman: Rob Williamson
Prayer - Pastor Pat Howell, Live Oak Church

Pledge of Allegiance

Approval of Minutes
Approval of the Minutes of the October 9, 2017 Special Meeting, October 17, 2017 Indian Bayou Workshop and October 26, 2017 Regular Meeting. 

Approval of the Agenda

1) Veterans Day

2) National Hunger and Homelessness Awareness Week

Consent Agenda

Administrative Committee

1) Event Request - Night in Bethlehem
Recommend approval of request from Coastline Calvary Chapel of Navarre to utilize Navarre Park for a Night in Bethlehem scheduled for December 8, 2017 from 12:00 pm to 9 pm.

2) Triumph Pre - Application for Whiting Aviation Park and Northwest Florida Industrial Park @ I-10
Recommend approval of the submission of pre-application screening grants for Whiting Aviation Park and Northwest Florida Industrial Park and for conceptual approval of a 20% match in the form of previous expenditures or additional cash allocation if required.   

3) HBTS BearWise Grant Fund Application
Recommend approval of correspondence to Florida Fish & Wildlife Conservation Commission regarding the Holley-by-the-Sea HOA BearWise grant funding as requested by the Bear Management Program Coordinator.

4) Pier Agreement - Growing Santa Rosa Enterprises
Recommend approval of agreement with Growing Santa Rosa Enterprises, LLC for the operation and management of the Navarre Beach Gulf Pier and Concession.

5) Alcohol Variance Request - James Long
Recommend approval of the request from James Long to serve alcohol at their family Christmas party scheduled for December 16, 2017, at the Pace Community Center.

6) Triumph
Recommend approval of letter of support for two Triumph proposals submitted by the Town of Jay and recommend Board review of proposals submitted by private entities at regular intervals that correspond to Triumph deadlines. 

7) Pay Scale Modification
Recommend approval to amend the County’s pay scale to meet the upcoming change in Florida’s Minimum Wage Law.

8) Bear Encounters - Letter to Florida Fish & Wildlife
Recommend approval of correspondence to Florida Fish & Wildlife Conservation Commission seeking action to reduce the danger, by population reduction if necessary, of bear encounters in Santa Rosa County.

9) Coastal Partnership Initiative Grant Amendment for Bagdad Mill Site Park Bathroom Construction
Recommend approval of Amendment No. 2 to DEP Agreement CM 632 extending the deadline for project completion through June 30, 2018 and revising the scope of work and budget to reflect approved contract and budget for restroom construction.

10) Justice Assistance Grant - Certificate of Participation
Recommend approval of Certificate of Participation for 2018 Florida Department of Law Enforcement (FDLE) Byrne Memorial Justice Assistance Grant (State Solicitation) in the amount of $46,863 and designation of Marcia Arnold of Sheriff's Office as the Point of Contact. 

11) Joint Meeting with School Board
Direct staff to coordinate with School Board/Superintendent to schedule a joint meeting in the February timeframe.

Budget and Financial Management

1) Bid Action
Recommend approval of bid from Bill Walther Construction in the amount of $82,968.00 for the demolition and re-construction project located at 4473 Limit Street in Bagdad as the low bidder meeting specifications.  

2) Landfill Loan Agreement and Resolution
Recommend approval of the Resolution and Loan Agreement with the Florida Association of Counties authorizing the borrowing of not exceeding $3,000,000 to finance the costs of the Landfill Phase V Expansion Project.

3) ExtraHop - Network Performance Monitoring
Recommend approval for the purchase from Presido for monitoring the Local Area/Internal Network (LAN) infrastructure at a cost of $52,145. The complex LAN system is requiring much of staff time and this will provide the much needed dashboard and insight into the county's internal wired and wireless traffic while providing additional security at the pc and server entry points. This monitoring software is in the FY18 budget.

4) Budget Amendment 2017-194
Recommend approval of Budget Amendment 2017-194 in the amount of $196,000 to transfer funds from the General Fund to the Beach Berm Restoration Fund for the balance of the restoration project cost for FY2017.

5) Budget Amendment 2017-195
Recommend approval of Budget Amendment 2017-195 in the amount of $1,943 to close out Joseph Circle MSBU for FY2017.

6) Budget Amendment 2017-196
Recommend approval of Budget Amendment 2017-196 in the amount of $1,469,817 to correct Budget Amendment 2017-053. The original budget amendment showed a balance brought forward instead of recognizing grant revenue.

7) Budget Amendment 2018-046
Recommend approval of Budget Amendment 2018-046 in the amount of $3,155,828 to carry forward fund balances in the Recreation Funds and places in reserves.

8) Budget Amendment 2018-047
Recommend approval of Budget Amendment 2018-047 in the amount of $33,842 to purchase an Integrated Service Digital Network at a cost of $30,621 and a VPN (Virtual Private Network) for 911 voice calls at a cost of $3,221 as approved at the October 26, 2017 meeting.

9) Budget Amendment 2018-048
Recommend approval of Budget Amendment 2018-048 in the amount of $744 to fund the annual expense for the lights and water fountain that serves Swenson Park from District 5 Recreation Funds.

10) Budget Amendment 2018-049
Recommend approval of Budget Amendment 2018-049 in the amount of $2,378,658 to carry forward prior year Electric Franchise Fee balances of $2,378,658 to Economic Development Reserves ($1,905,753) and to the Road & Drainage Reserves ($472,905).

11) Budget Amendment 2018-050
Recommend approval of Budget Amendment 2018-050 in the amount of $208,073 to establish the Floridatown Park Project #106 by recognizing FRDAP grant of $50,000; approved LOST funding of $140,119 and District 1 Rec funding of $17,954 and allocate for expenditure.

12) Budget Amendment 2018-051
Recommend approval of Budget Amendment 2018-051 in the amount of $158,836 to establish the Chumuckla Park Project  #301 with approved LOST funding of $150,000 and District 3 Rec funding of $8,836 and allocate for expenditure.

13) Budget Amendment 2018-052
Recommend approval of Budget Amendment 2018-052 in the amount of $435,794 to transfer funds from the Future Capital Outlay account to the Paving Project account in the LOST Fund for the remainder of the Woodbine road resurfacing project ($194,908) and the Allentown Road Widening and Resurfacing Project ($240,886).  

14) Budget Amendment 2018-053
Recommend approval of Budget Amendment 2018-053 in the amount of $37,825 to carry forward unspent funds for the rust removal, ospho prime and re-painting of structural beams, purlins and stringers in hangar buildings E through M from Ezra Sweeney Painting Co., Inc. as approved at the May 11, 2017 meeting.

15) Budget Amendment 2018-054
Recommend approval of Budget Amendment 2018-054 in the amount of $284,266 to establish the Optimist Park Project #214 by recognizing approved LOST funding of $230,000 and LOST/ADA funding of $3,642 and District 2 Rec funding of $50,624 and allocate for expenditure.

16) Budget Amendment 2018-055
Recommend approval of Budget Amendment 2018-055 in the amount of $17,580 to return unspent funds to District 1 & 3 Rec Funds for the Santa Rosa Sportsplex projects.

17) Budget Amendment 2018-056
Recommend approval of Budget Amendment 2018-056 in the amount of $22,791 to carry forward authorized unspent funds for the metal roof of the batting cage ($17,959) at the Santa Rosa Sportsplex and the rollup door at Navarre Gym ($4,832).

18) Budget Amendment 2018-057
Recommend approval of Budget Amendment 2018-057 in the amount of $25,000 for the annual distribution for parks and recreation for the Town of Jay from Dist. 3 Rec Funds.

19) Budget Amendment 2018-058
Recommend approval of Budget Amendment 2018-058 in the amount of $745,000 to roll over prior year budget authorization for expenditure for FY 2018 for the CDBG funded sewer project in Legend Creek.

20) Check Register
Recommend approval of check register.

Economic Development Committee

1) Gulf Tourism and Seafood Promotional Funds Grant
Recommend approval for the Santa Rosa County Tourist Development Office to submit a marketing proposal to BP and the Plaintiff Steering Committee to receive a final Gulf Tourism and Seafood Promotional Funds grant in the amount of $150,000. 

2) Project PS2 Request to Advertise for Sale
Recommend approval of request from staff to advertise for the sale of approximately 15 acres on Armstrong Road in the Santa Rosa Industrial Park.  

Engineer's Report

1) Geosyntec Consultants Task Order for Central Landfill Operations Permit Renewal
Recommend approval of a Task Order with Geosyntec Consultants to provide engineering services related to the Central Landfill Operations Permit renewal for the Class I, Class III and Yard Waste Processing Facility at a cost of $149,900.00 and authorize the Chairman to sign all necessary documents.

2) Little Duck Circle MSBU Acceptance
Recommend approval of Paved Road and Drainage Maintenance for Little Duck Circle MSBU, a portion of Section 27, Township 2 South, Range 28 West, Santa Rosa County, Florida.  (District 5)  Location:  1/2 mile, more or less, South on Central Parkway from Gulf Breeze Parkway. 
  • Quiet Court:          493 LF
  • Central Parkway:  278 LF
  • Jaetin Court:         526 LF
  • Little Duck Circle:  694 LF

3) Nature’s Cove Preliminary Plat
Recommend approval of Preliminary Plat for Nature's Cove, a 89 lot subdivision, a portion of Section 26, Township 2 South, Range 28 West, Santa Rosa County, Florida.  (District 5) Location:  0.8 mile, more or less, South on Nantahala Beach Road from Gulf Breeze Parkway, 1.3 miles, more or less West on Soundside Drive, property on North Side of Soundside Drive.

4) Nature’s Cove Subdivision Variance
Recommend approval of variance to allow low-pressure sewer in Nature’s Cove Subdivision.

5) Pace Patterson HMGP Construction Contract Award
Recommend contract award for base and alternate bid in the amount of $1,034,875 to Panhandle Paving and Grading for the Pace Patterson HMGP flood mitigation project and authorize Chairman to sign all necessary documents.

Public Services Committee

1) Subordination Request for 4989 Mayo Circle - Pace
Recommend approval of the SHIP mortgage subordination request for the property located at 4989 Mayo Circle, Pace.  Agreement is consistent with Board policy.

2) FDOT Roadway Project Updates and Discussion
Recommend approval to TPO of top three FDOT roadway priorities to be included with regional Triumph submittal:
  • Bayshore Drive to Portside Road
  • Ramble Way to Okaloosa County Line
  • Bell lane to Glover Lane

Public Works Committee

1) Request for Golf Cart Legal Streets in the Paradise Bay Subdivision
Recommend approval of request from the Paradise Bay HOA for a resolution allowing golf carts to operate on the roadways in the Paradise Bay subdivision.

2) Sidewalk Mowing Bids
Recommend approval of sidewalk mowing contract to Gulf Coast Environmental Contractors in the amount of $110,441.00 annually with funding source from Road & Bridge reserves.

3) John Deere Tractor Buy Back
Recommend approval of purchase of five (5) model 6105E tractors from Smith Tractor Co. for $8,500 each, for a total of $42,500, including the trade-in of five (5) two-year-old model 6105 tractors, in accordance with the agreement approved at the November 12, 2015 meeting.

Administrative Committee   -  Williamson & Cole
1) Meeting List
Meetings (unless otherwise noted the meetings below will be held in the Board Room of the Santa Rosa County Administrative Center):
  • Fire Department Executive Group                                              November  13         6:00 p.m. 
    • Emergency Operations Center, 4499 Pine Forest Rd., Milton
  • Commission Committee                                                             November  20         Cancelled
  • Bagdad Architectural Advisory Board                                         November  22         8:30 a.m.
    • Public Services Conference Room, 6051 Old Bagdad Hwy., Milton
  • Parks and Recreation                                                                November  22          5:30 p.m.
  • Commission Regular                                                                  November  23         Cancelled
  • Tourist Development Council Committee Meeting                     December    4          8:30 a.m. 
    • Navarre Visitor Center, 8543 Navarre Parkway, Navarre 
  • Marine Advisory                                                                         December    5           5:00 p.m. 
  • Blackwater Soil and Water Conservation District                      December    7           7:30 a.m. 
    • 3927 Highway 4, Suite 102, Jay
  • Tourist Development Council Board Meeting                            December    7           8:30 a.m. 
    • Tiger Point Community Center, 1370 Tiger Park Lane, Gulf Breeze
  • Commission Committee                                                             December  11         9:00 a.m. 
  • Fire Department Executive Group                                              December  11         Cancelled 
  • Building Code Board of Adjustments                                          December  13         2:30 p.m. 
    • Public Services Conference Room, 6051 Old Bagdad Hwy., Milton
  • Commission Regular                                                                  December  14         9:00 a.m.
  • Commission Special – Rezoning Meeting                                  December  14         6:00 p.m.              
Economic Development Committee   -  Williamson & Cole
     No Agenda Items.
Engineer's Report
     No Agenda Items.
Public Service's Committee   -  Cole & Parker
     No Agenda Items.
Public Works Committee   -  Salter & Lynchard
1) Navarre Park Pier Demolition Bids
Recommend awarding the removal of the boardwalk and performance pier at the Navarre Park to FIDS Marine in the amount of $29,500.00 as the low quote received.  Funding to be $7,000 from the Repair and Maintenance line from the Parks Department and $22,500 from District 4 Recreation Funds.
Budget & Financial Management Committee   -  Parker & Lynchard
     No Agenda Items.
County Administrator   -  Tony Gomillion
County Attorney   -  Roy Andrews
Public Forum