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Approved Aug 24, 2011 - Parks and Recreation Minutes


Wednesday, August 24, 2011, 5:30 p.m.
Administrative Complex Board Meeting Room

The August meeting of the Santa Rosa County Parks and Recreation Committee was held at the Administrative Complex beginning at 5:30 p.m. on Wednesday, August 24, 2011. The following members were present representing the sports associations and host organizations: none.

Absent were representatives from Pace Athletic and Recreation Association, Pace Athletic and Recreational Park/Santa Rosa Sportsplex, Tiger Point Recreational Park, Fidelis Community Center and Park, Benny Russell Park, Swenson Park, Navarre Youth Sports Association, Futbol Club of Santa Rosa, Inc., Chumuckla Community Center and Park, and East Milton Recreational Park.

Present were the Special Projects/Grants Coordinator, Sheila Harris, County Administrator Hunter Walker and community representatives from the Bagdad Waterfronts Florida Partnership and Bagdad Village Preservation Association. A copy of the sign-in sheet is attached for reference.

The meeting was called to order at 5:35 p.m.

The County administrator welcomed all. Due to no regular committee members being in attendance, the minutes for the March 23, 2011 meeting were not approved.

Sheila Harris presented the attendees with a PowerPoint presentation of the proposed 2012/2013 Florida Recreation Development Assistance Program (FRDAP) Grant Application for improvements at the Bagdad Mill Site Passive Park. A copy of the presentation is included for reference.

2012/2013 Florida Recreation Development Assistance Program (FRDAP) Grant Application

Bagdad Mill Site
Located at 6953 Main Street, Bagdad, Florida

Bagdad Mill Site – Existing Facilities
• Split-rail retaining wall fence for safety
• 81 native trees
• Chain-link perimeter fence (recently installed)

Site Pictures
(In file)

Bagdad Mill Site Proposed Improvements
• Necessary site preparation, erosion control, utility installation
• Adding a parking lot and parking spaces (with sidewalk and handicap ramp)
• Adding a multi-use trail around the perimeter of the park
• Construction of a T Fishing Pier (handicap accessible)
• Grassing, Landscaping & Irrigation
• Picnic Facilities (picnic tables & grills)
• Benches, Bike Racks, Trash Receptacles

Bagdad Mill Site – Project Costs
n Trail Construction $140,640
n Parking Lot Construction $129,860
n Picnic Facilities $ 16,100
n Landscaping/Irrigation of Commons $ 40,200
n Fishing Pier $ 60,000
n Support amenities $ 13,200

Project Funding
• FRDAP Funds Requested $200,000
• Local Match $200,000
o TDC Trail Construction Collection $ 140,640
o Cash From Dist II Rec Funds $ 59,360

Public Input
• Parks Advisory Committee Meeting
o Wednesday, August 24 – 5:30 pm
• Bagdad Waterfronts Partnership
o Thursday, August 25 – 6:30 pm
• Public Meeting – Regular BOCC Committee of the Whole Meeting
o Tuesday, September 6 – 9:00 am

Public Input Session
Meeting attendees asked if there was any value to advocating for the project at the state level. Ms. Harris explained that the grant review and scoring process is impartial. Advocacy could be of benefit at the legislative level with encouragement to fund the FRDAP and other Florida Forever Projects. Another attendee asked which office handles the grant application review. Ms. Harris indicated that the Office of Information and Recreation Services under the Florida Department of Environmental Protection. Attendees asked what some of the scoring considerations were. Ms Harris described some of the scoring considerations including the relative needs index, public participation and partnerships with other entities. A concern was presented about applying for multiple grants and how that would affect an award if the same items were approved for more than one grant. Ms. Harris indicated that multiple awards were highly unlikely but that we have the option to ask a grantor to adjust the scope of work within reason. Worst case would be to decline an award.

Ms Harris described other upcoming grant opportunities for the Park including Coastal Partnership Initiative Program and the Land and Water Conservation Fund.

The meeting adjourned at 6:00 p.m.