Santa Rosa County
Emergency Services Advisory Committee
March 26, 2003
All members present:
Sheryl Bracewell John Reble
Joe Diamond Chris Rucker
Gerry Goldstein Tony Simmons
Dave Ling Don Vanderryt
Welcome to first organizational meeting of the Emergency Services Advisory Committee given by Dave Ling, Director, Emergency Management, Santa Rosa County, at 2:00 p.m.
Tom Dannheisser, County Attorney, was introduced and reviewed the Sunshine Law for all members of the Committee. He advised that there are three main issues to remember:
1) Meetings are noticed
2) Minutes must be taken
3) No outside discussion among members regarding matters coming up for vote
He will provide a summary for inclusion in the manuals regarding the Sunshine Law. In addition, he advised that members of the committee could contact him for assistance at any time.
Introductions by each member were provided to the Committee. Noted that address for D. Vanderryt requires correction.
D. Ling moderated election process for Chairman. John E. Reble elected Chairman. G. Goldstein elected Vice Chairman.
Overview of manuals provided by S. Bracewell.
Tammy Simmons advised that any email would be included under the Sunshine Law guidelines.
Established regular meetings will be held on the 4th Wednesday of the month. The meetings will start at 2:00 p.m. Next meeting will be April 23, 2003.
Reviewed draft of 'purpose' originated by staff.
Purpose adopted in amended form by committee including quorum, meeting date and time.
Committee members viewed web site location.
Any comments, suggestions and questions will go before D. Ling and S. Bracewell prior to distribution to committee.
Agenda must include a specific time for 'public forum'; meetings will be scheduled, held and limited to two (2) hours.
Tammy Simmons explained to committee method of handling 'field trips.' Field trips will be scheduled at a different time than the regular meeting; the trip will be for viewing only, no discussion; may want to schedule regular meeting to follow at same location; will require a 14 day notice; may prefer to have a 3 person sub-committee to gather information, photos, etc.
T. Dannheisser clarified questions regarding field trips by committee members.
If only inspecting and observing, then no advertising required. If trip requires discussion, then advertise. If trip is informational only, then no advertising required.
REQUESTED AGENDA / ACTION ITEMS
D. Vanderryt inquired as to the exact cause of the formation of this committee. J. Reble advised that a recommendation was made to form yet another Task Force. The last Fire Service Task Force was formed in 1997. Suggestion was made to eliminate Task Forces and create a permanent type of committee with a more long-term goal.
Recognized Mr. Richard Collins, Chumuckla Hwy, who stressed the fact that we depend on all of our volunteer firefighters. He noted the necessity for the committee and thanked all committee members for volunteering to participate.
In closing, D. Ling reiterated that fact that this is an historic day for Santa Rosa County. It is the first meeting of all involved to provide a continuous oversight of the emergency systems. A group photo was taken and the meeting was adjourned.
D. A. Grinde