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Approved Nov 19, 2008 - Emergency Services Advisory Board Minutes



Santa Rosa County
Emergency Services Advisory Committee
November 19, 2008
2:00 p.m.


Members present:

Stephen Cozart
Joe Diamond
T.J. Doherty
Jason Kimbrell
Werner Panchenko

Members absent:

Ryan Jenkins

Staff present:

Brad Baker
Deb Grinde


approved as submitted


for meeting held on September 17, 2008 approved as drafted with no exceptions.

Reports and Statistics

Reviewed reports for S. Cozart reviewed the reports covering the "No Response" statistics for the months of July and August 2008. The statistics are exceptional for July.

Lifeguard Response Statistics

J. Kimbrell reviewed Lifeguard’s Response Reports for January through August 2008. They reflect call reliability for both urban and rural. It indicates that they are within the contractual requirements.

B. Baker explained the fluctuation for the average response times. He stated that the fewer number of calls….the greater the effect on the average response times.

J. Diamond stated, too, that the Fire Departments’ First Responders arriving on scene prior to Lifeguard’s arrival can also have an effect on some of the delays.

J. Kimbrell also described some of the issues that are covered through their monthly reports available on line that covers response time performance, system resource utilization, community education and service, cost recovery and financial performance and system improvements to name a few. There is a link to the county reports on the Lifeguard website.

Old Business

Disaster Preparedness

New Business

Holley-Navarre Fire District

Public Forum

R. Collins, Pace, FL

Next meeting date and time will be:

Wednesday, November 19, at 2:00 PM

Mr. Collins commended this committee in that the statistics for both fire and medical services are getting better and better. He reiterated the idea, again, that we need to educate the public! He stated that we need to make Public Safety Announcements! We need to tell the citizens where their tax (increase) dollars are going; we need to tell them how much all of the equipment costs!

B. Baker responded that a PSA was published regarding the Berrydale VFD when there pumper arrived and a schedule has been developed to cover other agencies; the next article will be a year end summary for Lifeguard’s completion of their first year. We will be publishing a PSA about Fire Prevention too.

R. Collins stated that the public always heard the bad news; we should tell everyone about the good news too!

B. Baker will confirm the dates and send a copy to R. Collins for each of the announcements that have been sent out.

R. Collins asked if there has been any word about acquiring property to expand the Allentown/Chumuckla fire station. B. Baker stated that Allentown is preparing a request to take to the Fire/Rescue Executive Group regarding the station. It was not included in the five year strategic plan and consequently the issue will have to be re-evaluated. There is an issue regarding the Harold fire station also that will be handled the same way.

R. Collins suggested that someone approach Sandy Wyatt, who is a community minded citizen, and he might consider donating an acre of land in order to expand the facility. Discussion ensued regarding the fact that there may be a stipulation in effect that the property goes back to Champion Paper if it is not used for a fire station. B. Baker invited R. Collins to the board meeting scheduled for Thursday evening to discuss this further.

J. Kimbrell stated that the Public Safety Announcements for Lifeguard issues have been very consistent.

Meeting recessed to reconvene at the Santa Rosa County Emergency Operations Center for a short tour.

T.J. Doherty advised this committee that he has learned the Holley-Navarre Fire District has determined that their budget has been underfunded by approximately fifty thousand to two hundred fifty thousand dollars ($50,000.00 to $250,000.00). They are trying to determine how they will get through the fiscal year under these conditions. T.J. Doherty is aware that they do not fall under the tutelage of MSBU but would ask if there are any suggestions or ideas from this committee that might assist them through this budget crisis.

Discussion ensued regarding this issue. J. Diamond pointed out that they have paid firefighters in their district and, consequently, their salaries and benefits will be high and may also include overtime. He also noted that with a deficit of that range they should look to see what the money has been spent on to date.

B. Baker stated that they did purchase five (5) apparatus at one time which generated a fairly large debt. He said that the current administration also inherited an extremely large debt from the previous administration. It was emphasized that their funding mechanism or tax structure is not millage based and that any requests for increases will most likely not pass during these economic times.

T.J. Doherty questioned whether there might be grant monies available or possibly a loan from the county. J. Diamond stated that Chief Slocum was very skilled at locating grant funds for that district.

It was suggested that they pursue the Safer Grant which is a federal (FEMA) grant that Midway utilized.

J. Kimbrell explained in response to a request from some of the citizens of that district that they attempt to recover revenue from Lifeguard is not an option. The fire district requested that they be reimbursed as first responders to medical calls.

B. Baker explained that the MSBU fire districts budget to 95% of their entire forecasted revenue.

T.J. Doherty asked what action might be taken on the listing he provided this committee in regard to disaster preparedness throughout Santa Rosa County.

S. Cozart stated that it was not included on this agenda in order to shorten the meeting. It was determined that this agenda item would be tabled until the November meeting. T.J. Doherty will provide a copy of the listing to D. Grinde for distribution to the committee members.

Fire Services Working Plan

B. Baker reported that the budgets were finalized and they will be moving into the new fiscal year. The state contract bids have been received for two new pieces of apparatus. They are a tanker pumper for Allentown and a rescue mini pumper for Skyline.

S. Cozart questioned whether any audits have been completed since the implementation of the new Fire Plan. The audits will start to take place in October. B. Baker will provide copies of the results of each of the audits to this committee upon completion.