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Approved Sep 16, 2008 - Local Mitigation Meeting Minutes

Santa Rosa County
Local Mitigation Strategy (LMS) Task Force
Steering Committee
September 16, 2008
Milton, Florida

The Santa Rosa County LMS Task Force met on the above date.  A copy of the sign in sheet showing attendees is attached in the file.  Dave Symanski called the meeting to order at 1:30 p.m. via telephone conference.

Review and approval of LMS By-laws changes

Harris said she emailed a copyof the By-laws out to everyone.  She said the only changes she made were with regard to committee members.  Harris said the changes are in red.
Symanski moved approval of the LMS By-laws as presented; Hahn seconded, and the motion carried unanimously.

Discussion of Current Project Priority List

Harris said the committee must update the project priority list for the annual report to be submitted in January.  She said the list is over one year old.  Harris said her main goal for
today is to have each entity look at the project list.  She asked everyone to let her know if there are any goals on the list that have already been completed.  Hahn asked Harris when
the report is due to the State.  Harris said in January.  She said most of the information is usually compiled and presented to the Board by August or September.  Harris said the committee is a little behind on this. She said this information is completed several months in advance because it is used for the County’s planning update purposes.  Harris said she
would like to have the project list updated to where the annual report can be taken before the Board at their first meeting in October.  Hahn said all the municipalities are present. He said each of the municipalities can look at the appropriate sections and respond via email by the end of the month.  Symanski said each municipality needs to have their own idea as to what changes need to be made.  Harris agreed.  Adams asked Harris if the priority list has been emailed to members.  Harris said no.  She said she will email the priority list out today.  Harris asked everyone to respond to her via email by the end of the month.  She said the committee can revisit this priority list at the next regular scheduled meeting.

Discussion of Flood Plan Update Grant.

Harris said Sharon Marsh applied for a flood mitigation program project to update the County’s flood plan.  She said the County was notified verbally last week the application was approved.  Harris said the flood plan, which is a portion of the overall LMS plan, needs to be revised and updated.  She said the County will pay a consultant $30,000.00 to complete the bulk of the plan development.  Harris said there is $10,000.00 for personnel and in kind services.  She said she wanted to notify the committee the application was approved.  Harris asked the committee to think about this.  She said she wants to establish a planning group at the November meeting to start working on this item.  Symanski asked Harris to distribute this information to each of the committee members.  He asked if this also includes the cities of Jay, Milton, and Gulf Breeze. Harris said it includes everyone. She said this flood plan update will update the flood plan for the whole county.  Harris said there will be a member from each jurisdiction to serve on this committee.

Update on Hazard Mitigation Grant (Staff and Homeowner Workshop)

Harris said she announced intentions of having a Hazard Mitigation Program/Staff Workshop at the last meeting.  She said the workshop was supposed to be held on August 19 but the State had to cancel because of Hurricane Faye.  Harris said this workshop was rescheduled to September 29, 2008 and will be held in the Board of County Commissioners meeting room.  She said the staff portion of the workshop will start at 2:00 p.m..  Harris said the County has invited 23 homeowners on the severe repetitive loss list that have already been through the benefit cost analysis stage.  She said these homeowners have been invited to come at 5:30 p.m. to learn more about the grant program.  Furman asked Harris if she has a list of the citizens who were invited to the workshop.  Harris told Furman she would send him a copy of the list.  Harris said the lists come from FEMA because they track losses over time.  She said the citizens on the list have also undergone a benefit cost analysis.  Harris said the citizens on the list were projects that would most likely be approved.

Other Business & Public Comments

Harris said at the last meeting, Louis Green asked about Rebuild Northwest Florida’s progress.  She said she talked with a contact from Rebuild Northwest Florida, and they have agreed to submit a final report to the committee in October that will list the number of people the program helped along with the dollar amounts.  Harris said Rebuild Northwest Florida has also agreed to provide the committee with the remainder of people on their list that did not receive funding. She said she will bring this list to the committee for further updates at the November meeting.

Next Meeting Date/Adjournment

The next meeting is scheduled for November 12, 2008 at 1:30 p.m. in the Public Services media room.

Adjournment

There being no further business to come before the committee at this time, the meeting adjourned.