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Approved May 20, 2010 - Library Advisory Board Minutes

Library Advisory Committee
May 20, 2010
Milton, Florida

The Library Advisory Committee met on the above date with the following members present: Michael Sandler, Pat Rose, Martha Lyle and Bill DuBois. Also present were the Library Director (Linda Hendrix), Hunter Walker (County Administrator) DeVann Cook (Human Resources Director) and Kathy Jordan. Michael Sandler called the meeting to order at 4:00 p.m.

The minutes of the February 18, 2010 meeting were approved.

Volunteer Report

Linda Hendrix introduced Gwen Wilson, Manager of Milton Library and Volunteer Program Manager and Margaret Chatraw, Library Coordinator and Youth Services Manager and Coordinator of volunteers who assist with the Genealogy Collection.Margaret Chatraw made a presentation on the summer children’s programs and Gwen Wilson briefed the Committee on how the Volunteer program has progressed.

Director’s Report

Linda Hendrix gave the Directors Report which was presented in a Power Point presentation (see attached.) Ms. Hendrix reported on the Library Budget; Ask a Librarian Program; Local Library Trends; 2011 Update of Strategic Plan; 20 Year Master Facility Plan Review and Library Statistics.

The Committee discussed the issue of after hour meetings and some possible remedies for making the meeting rooms available. Mr. Cook will call the Sheriff’s department and report back on the possibility of hiring off duty deputies for security during after hour meetings.

Other Business

Mike Sandler noted that there are errors on the Library Website. Some Committee member information has mismatched districts. Linda Hendrix said she will have the errors corrected. Mr. Sandler also requested that the Committee be given notice of any policy changes prior to implementation so that they may respond appropriately to the public. Mr. Walker said that is a fair request and he will take responsibility for future notifications.

Ms. Rose mentioned that the Friends of the Library in Gulf Breeze get a lot of complaints about the fee charged to Escambia County citizens. She requested that the County consider reducing the fee when the budget situation improves. Mr. Walker said that issue can be reconsidered at the appropriate time but reminded the Committee that Escambia County declined a reciprocal agreement for Santa Rosa County citizens who use their libraries. Ms. Rose noted that Santa Rosa County made an issue of the fact that we do not charge an out of county fee and Mr. Walker remarked that we also expected that our books would be returned. Ms. Lyle asked what the policy is for unreturned books. Ms. Hendrix said the library sends a bill for the unreturned item which results in some items being returned and some payments received, although many simply ignore it and their borrowing and computer use is blocked.

Next Meeting Date

The next meeting is scheduled for August 19, 2010 at 4:00 p.m.

Adjournment

There being no further business to come before the Committee, the meeting adjourned at 4:50 p.m.