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Approved Jun 22, 2005 - Parks and Recreation Minutes

June 22, 2005, 5:30 p.m.
Administrative Complex Board Meeting Room

The June meeting of the Santa Rosa County Parks and Recreation Committee was held at the Administrative Complex beginning at 5:30 p.m. on Wednesday, June 22, 2005. The following members were present representing the sports associations and host organizations: David Radcliffe, Tiger Point Recreational Park; and Larry Dixon and Darrin Nicely, Navarre Youth Sports Association, Navarre Sports Complex/Navarre Football-Soccer Park/Holley Ball Field.

Absent were representatives from East Milton Recreational Park, Futbol Club of Santa Rosa, Inc., Santa Rosa Soccer Park, Pace Athletic and Recreation Association, Pace Athletic and Recreational Park/Santa Rosa Sports Plex, Chumuckla Community Center and Park, Fidelis Community Center and Park, Benny Russell Park, and Swenson Park.

Also present were the Administrative Services/Parks Operations Manager, Tammy Simmons; and Pat D’Asaro with the Bagdad Village Preservation Association.

The meeting was called to order at 5:30 p.m.

The Administrative Services Manager welcomed all.

Minutes from the May 25, 2005, meeting were accepted as written.

The first item on the agenda for discussion was the draft volunteer program and draft code of ethics. The draft policies were provided in the agenda package and discussion took place based on these documents.

Darrin Nicely provided an excel work sheet with an overview of what each company provides for services as well as cost, a word document titled Resource Paper – Background checks for Santa Rosa County to utilize to determine which company to go with based on discussions with the companies, and a new volunteer application and guideline.

Discussion took place on the background check company overview, the group decided to present to the Board of County Commissioners First Point or National Council for Youth Sports (NCYS) as the number one company based on the cost and services provided by the company. Should the county choose to go with NCYS; the committee will request that the county provide a 50-50 match. The number two company chose to go with was E7Sports.

Discussion took place on the draft Santa Rosa County Parks and Recreation Code of Conduct, the only suggestions were to consolidate into one page and add heading to the page to reflect all of the park organizations.

Discussion took place on the draft Santa Rosa County Park and Recreation Volunteer Policy concerning the number of volunteers to be screened per year. The committee recommended 100% the first year noting that the cost would be a huge expense; however, they are going to ask the Board of County Commissioners to supplement the cost. After the first year of screening, all volunteers will be recertified within (5) five years. Discussion took place on the criminal offenses which will disqualify an individual to serve as a volunteer. The committee recommended that the statement that states will be ineligible to serve be changed to maybe ineligible to serve.

The committee agreed that Nicely would put together a presentation to the Board of County Commissioners and get on the next committee meeting agenda.

No items were suggested to be taken up at the next meeting, which is scheduled for Wednesday, July 27, 2005, at 5:30 p.m., at the Santa Rosa County Administrative Complex Board meeting room.

The meeting adjourned at 6:45 p.m.