SOUTH SANTA ROSA
SPECIAL AREA PLAN
SCOPE OF
WORK
EXIBIT A
SOUTH SANTA ROSA
SPECIAL AREA PLAN
SCOPE OF
WORK
EXIBIT A
The
Santa Rosa County Board of County Commissioners (hereinafter CLIENT) will
engage the professional land planning, design, economic, Geographical
Information Systems (GIS), and public involvement/consensus building services
of PBS&J (hereinafter CONSULTANT) to prepare and conduct a Special Area Plan report and study (hereinafter
PROJECT). The overall project limits
are generally defined as the area along the US 98 corridor between the Okaloosa
County Line and the City of Gulf Breeze incorporated city limits. This area,
shown in Attachment 1, is commonly referred to as the Peninsula to the west and
as Navarre on the eastern end.
There
are also currently three (3) additional projects underway that will serve the
citizens of Santa Rosa County and that will affect this project: 1) the Highway
98 Corridor Management Study being conducted jointly by the West Florida
Regional Planning Council and HDR; 2) the Evaluation and Appraisal Report based
amendments to the adopted Santa Rosa County Comprehensive Plan; and 3) the
overall County Geographic Information System (GIS) implementation project being
conducted jointly by the County, the US Army Corps of Engineers, and 3001,
Inc. PBS&J shall be responsible for
the appropriate coordination of their work with these aforementioned projects.
Santa Rosa County shall provide contract administration that includes, but is not limited to project coordination, plan review, review and approval of modifications to the scope of work plan or schedule, and review and approval of invoices. Santa Rosa County reserves the right to contract certain portions of the work known as “contract administration”. If needed the County will be responsible for certain portions of the work, including assisting with “in-house” or unoriginal data collection and coordination of the public involvement portions of this project.
Prepare a Special Area Plan that at a minimum:
§
Enhances the quality of
life and provides for community development in the fastest growing portion of
Santa Rosa County
§
Incorporates community
wide public involvement exercises in order to provide a true “community based
plan” as the final product
§
Includes input
solicited from the Florida Department of Transportation, the West Florida
Regional Planning Council, the Florida Department of Environmental Protection,
and the US Army Corps of Engineers.
§
Meets the requirements
of Rule 9J-5.0055 and Rule 9J-5.019, Florida Administrative Code.
§
Maps and analyzes
future land use intensities and densities including a build out analysis of the
peninsula.
§
Contains functional and
community accepted urban design criteria.
§
Provides for an
economically feasible and fiscally sound capital improvement program.
§
Coordinates the growth
and development of the peninsula with that of other areas of the County, the
City of Gulf Breeze, the military, Escambia County and Okaloosa County.
§
Coordinates with the
Highway 98 Corridor Management Study, the Santa Rosa County Land Development
Code update, and the Santa Rosa County Comprehensive Plan
Evaluation and Appraisal Report Update.
B.
Services to be
Performed:
PBS&J will provide professional planning, design, economic, GIS, public involvement and consensus building services in preparation of the South Santa Rosa Special Area Plan. As part of the South Santa Rosa Special Area Plan, PBS&J will accomplish community involvement exercises to arrive at a “consensus vision” plan for the future of the area. This “consensus vision” plan will reflect the shared desires of participants in the public involvement process. Utilizing the full build-out plan, PBS&J will provide a future land use map and related data for growth anticipated over the next 20 year period.
PBS&J will cooperate with the County throughout
the term of this agreement with necessary coordination with various
governmental agencies including: NWFRPC, FDEP, ACOE, FDOT, DCA, ect. The County will be responsible for: the
staging of public workshops involving the Board of County Commissioners or
Local Planning Board; notice of public workshops and meetings; arrangements for
public meeting locations; and follow-up on requests for information in a timely
manner.
PBS&J will coordinate its work under this Scope
of Services with the work of the corridor management study consultants (HDR),
the project sub-consultants including Powell, Fragala, and Associates, Inc.,
and GHS, Inc., as well as County staff.
1.
Existing Conditions GIS
Mapping:
PBS&J
will map the area’s important characteristics from which a community profile
will be completed. PBS&J will
compile base maps and associated data for the area in GIS format and evaluate
the data as determined necessary by PBS&J.
This information will be used in preparation of a profile of the
existing conditions. This evaluation
will consider the area’s history, existing land use, natural features, and it’s
context within the region. PBS&J
will make project GIS files widely available.
PBS&J will conduct this work effort using existing file information,
project records, GIS files from the Community Planning, Zoning, & Development
Division, the Northwest Florida Water Management District, or other state and
federal agencies, which will be made available to PBS&J by the County or
other agencies. This information should include existing land use, current
Future Land Use Map designations, current Official Zoning Map districts,
planned or proposed developments, wetlands, threatened and or endangered
species, historical/archaeological sites, FEMA/flood prone areas, property
ownership maps including names and mailing addresses, soils, parks, existing
and proposed community facilities (fire, police, schools, libraries, existing
and proposed utilities, TAZ’s; topographic maps; aerial photography, the
existing road network, and current existing and future transportation maps.
2.
Public Involvement,
Project Meetings, and Initial Kick-Off Meeting:
An
initial project kick-off meeting with PBS&J and key County personnel, the
Local Planning Board, and the Board of County Commissioners will be required to
insure the following: maximum communication of information; participation in
the South End Special Area Plan process; and departmental consensus. During
this initial kick-off meeting, PBS&J will introduce the project and will
review the project schedule.
Also
as part of this task, PBS&J and or it’s sub-consultant(s) will in
cooperation with County staff name and establish a “South End Tomorrow
(S.E.T.)” Committee which will be utilized throughout the project. An initial meeting will be held with this Committee
during which members will be introduced to the project and asked to complete
the survey described below.
PBS&J
will also prepare and distribute a statistically acceptable survey to be mailed
out to a random sample of residents and businesses as well as presented to
established stakeholder groups and to the S.E.T. Committee. This survey will also be made available
on-line at the County’s web site. This survey shall be for the purposes of both
citizen education as well as for issue identification. It will serve to gauge
public opinion on the current conditions and issues influencing the area and to
determine interest group agendas regarding the outcome of the project. In addition to the public workshop,
PBS&J and or its sub-consultant(s) will attend up to two (2) meetings with
the corridor management study consultants to allow for project coordination
and/or other governmental agencies to allow for coordination. PBS&J will also participate either in
person or over the telephone in up to two (2) meetings with the County for the
purposes of identifying area stakeholder groups and individuals.
Further
during this task, PBS&J shall develop a project brochure and an insert for
applicable local newspapers that will be published shortly after the survey is
mailed out. Additional copies of this
insert would be produced to support the public workshops and to make available
to the public. All such materials shall
also be made available on the County’s website.
As
part of both the survey and the printed material described above, PBS&J
shall prepare and include information on where current tax dollars are being
spent in a simple and easy to understand format.
3.
Deliverable:
§
GIS existing conditions
mapping
§
Community profile to
include GIS data and key findings from the public workshops or other initial
community involvement exercises
§
Initial kick-off
meeting to include the Local Planning Board, the Board of County Commissioners,
and all applicable County staff.
§
S.E.T. and other
already established group presentations/meetings not to exceed 6 additional
groups.
§
Key community issues
survey in hard copy and internet ready format.
§
Project brochure and
newspaper insert in both hard copy and internet ready format.
§
The development of
distributable taxation and budgetary information to be included in all
workshops, as well as the survey and other printed material.
§
Summary Document or
Progress Report
Task B: Trend Analysis – Analysis and projections of land use to be used in future transportation system analysis
1.
Utilizing the
information obtained in Task A.1.above, PBS&J will
determine
probable growth and a full build-out future land use pattern if current plans,
trends, and activities are continued in the area. The trend plan will illuminate the planning issues, particularly
in relation to the transportation network, that must be addressed through the
public involvement process. This trend
plan will also provide good data that can be used to ascertain the actual
project boundaries and whether or not the project should be geographically
phased.
PBS&J
will evaluate existing development and current Future Land Use Map designations
to the extent that they influence future development trends within and
surrounding the area.
PBS&J
will analyze current projections for future land use and socio-economic demand,
and map a probable land use trend for four (4) planning periods including full
build-out.
2.
Public Involvement:
Utilizing
the information contained in previous tasks, PBS&J and or its
sub-consultant(s) will conduct public participation exercises to identify the
action necessary to resolve issues identified in B.1. above and develop
consensus for alternatives. PBS&J and or its sub-consultant(s) will conduct
a series of community preference workshops during which the trend plan as well
as the results of the survey work will be presented to the public. These exercises will focus on identifying
community values and preferences for solution alternatives.
PBS&J
and or its sub-consultant(s) will facilitate among the members of the S.E.T.
Committee understanding, preferences, and consensus for community values and
desirable land use/transportation system relationships at a minimum. As part of this process, community vision
alternatives will be developed, examined, and preferred alternatives determined. The preferred alternatives will then be used
to create the South End Tomorrow Consensus Vision Plan described in Task C
below.
3.
Project Meetings:
In
addition to the series of public exercises mentioned above, PBS&J and or
its sub-consultant(s) will attend up to two (2) meetings with the County, other
state and federal agencies, and the corridor management study consultants for
the purposes of project coordination and preparation.
4.
Planning Board
Briefing:
PBS&J
will brief the Local Planning Board at an advertised workshop of work done on
the project to date. This briefing
shall include a summary report to be distributed to the Board members.
5.
Deliverables:
§
Tabular summary of the
projected land use demand by land use category i.e. single-family, multi-family,
commercial, etc.
§
Trend Plan including
maps demonstrating build-out.
§
Summary report on
community values, consensus issues, and preferred alternative land
use/transportation system relationships. This Report will include the issues
and opportunities map.
§
Local Planning Board
Summary Document or Progress Report.
PBS&J will prepare a consensus vision plan that
will illustrate full build-
out land use relationships and estimate the
holding capacity (population
and employment) for the preferred community
form selected as a result of
the work in Task B above. The Consensus Vision Plan will include the
preliminary
Comprehensive Future Land Use Map for the area, road network, and any other planning
principles, policies, and guidelines deemed necessary.
1.
Draft Future Land Use
and Road Network Vision:
PBS&J
will prepare a Draft Consensus Vision Plan that will:
§
Project future land use
needs for the full build-out scenario, and for the initial 20 year planning
period (2020).
§
Provide a roadway
network to serve the area.
§
Provide any other
planning principles, policies, or guidelines deemed necessary to accomplish the
Plan.
§
Consider the economic,
legal, and institutional aspects of the land use pattern and associated road
network.
2.
Coordination with the
Highway 98 Corridor Management Study
consultants
and other state and federal agencies:
As
soon as possible after the public involvement activities identified as
necessary in Task B, PBS&J will develop the preliminary road network for
the area. Based on the findings of the work in Task C and as part of the
initial work in developing the Consensus Vision Plan, PBS&J will coordinate
with the County, the corridor management study consultants, and other state and
federal agencies regarding the preliminary road network and other issues
affecting this work.
3.
Modeling of the
Consensus Vision Plan
PBS&J
will work with the Community Planning, Zoning & Development Division to
develop TAZ base data and will input socioeconomic data for a traffic
FSUTMS-based model for the area.
PBS&J will provide single-family, multi-family, hotel, industrial,
commercial, service, and school enrollment data for the traffic model. The traffic model will be used to test the
Consensus Vision Plan transportation network for the initial planning time
frame consistent with the updated Santa Rosa County Comprehensive Plan 2020.
4. Preparation of Support Facilities and
Services Map:
PBS&J
will estimate the demand for facilities and services that may be needed to
support the consensus vision plan. This
will be based on the current or updated levels of service established by the
Santa Rosa County Comprehensive Plan.
Facilities and services to be evaluated in addition to the road network
described in Section 2 above are potable water, central sewer, drainage, solid
waste, parks and recreation, schools, police, fire, and emergency
services. The full cooperation of the
County’s affected departments, private utility providers, and volunteer
agencies will be required for completion of this work effort. This data will be
preliminary in nature and shall be utilized for future planning purposes only.
5. S.E.T. Committee Work Session:
PBS&J
will present the South End Consensus Vision Plan to the S.E.T. Committee for
review and comment purposes as soon as possible after it’s development.
6.
Santa Rosa County Local
Planning Board Work Session:
Prior
to completion of the Consensus Vision Plan, PBS&J will present at a work
session with the Santa Rosa County Local Planning Board an executive summary of
the findings of the work described in Tasks A through C, including the
preliminary Draft Consensus Vision Plan.
Following
the Local Planning Board work session, and based upon input from the LPB and
County staff, PBS&J will incorporate as available the Highway 98 Corridor
Management Study findings as they relate to establishing the road network to
support the optimum Consensus Vision Plan.
7.
Santa Rosa Board of
County Commissioners Work Session:
Following
the LPB work session, PBS&J will present at a work session with the Santa
Rosa County Board of County Commissioners an executive summary of the findings
of the work described in Tasks A through C, including the preliminary Draft
Consensus Vision Plan.
8.
Public Workshop and
Project Meetings:
PBS&J
will present the Consensus Vision Plan in a public workshop for information and
comment prior to the development of the Comprehensive Plan amendment described
below in Task D. In addition, PBS&J
will attend up to two (2) meetings with County staff, the Corridor Management
Study consultants, and other state and federal agencies for the purposes of
communication and coordination.
9.
Project Meetings with
the Florida Department of Community Affairs:
PBS&J
will attend along with County staff up to two meetings with the Florida
Department of Community Affairs for the purposes of project coordination prior
to the submittal of any necessary Comprehensive Plan amendments.
10.
Deliverables:
§
Build-out vision for future
land use and roadway network.
§
Land use calculations
for the South End Tomorrow Consensus Vision Plan (for use in the traffic model)
year 2020.
§
Map and tabular summary
of future land uses.
§
Estimates for support
facilities and services including map(s).
§
South End Tomorrow
Consensus Vision Plan
1.
PBS&J will assist
Santa Rosa County with the preparation of an
Amendment
to the Santa Rosa County Comprehensive Plan.
The
amendment will be prepared for the initial planning horizon
(2020)
consistent with the requirements of Chapter 163, F.S. and will include:
§
Goals, objectives, and
policies organized according to the format of the Santa Rosa County
Comprehensive Plan goals, objectives and polices.
§
A map showing the
future land patterns and traffic circulation for the initial planning period.
§
A listing of major
public facilities and services anticipated to support the projected growth in
the area through 2020. This will be
prepared as predicted for future amendments to the County’s Capital
Improvements Program as approved by the BOCC.
§
All other support
documentation as may be required by the Florida Department of Community
Affairs.
2.
Financing Mechanisms
PBS&J
shall identify possible funding sources, including Federal (e.g. FWHA, ACOE,
FEMA), state (e.g. FDOT), local sources, private financing options and other
mechanisms for funding the improvements to the facilities. Funding sources identified by the Corridor
Management Study consultants will be provided to PBS&J if applicable.
3.
Deliverables:
§
South End Special Area
Plan Comprehensive Plan amendment package.
§
South End Special Area
Plan Support Documentation.
§
Listing of potential
financing mechanisms and recommended implementation actions.
The schedule for this project is attached as Exhibit
A to the Standard Contract for Professional Services. Note: This schedule is preliminary in nature and is subject to
change based on unforeseen or unpredictable events.
Deliverables are described in the
Scope of Services. PBS&J shall
provide five
(5) originals of all deliverables to
the County both in electronic and paper
format as may be requested by the
County for printing and distributing.
The maps and digital information
will be provided in the format that is
transferable to the County’s GIS system either in ARC
info export files (coverages) or Arc View project files (maps). The County will provide information to
PBS&J as requested at no cost.
The services performed by PBS&J shall be in
compliance with all applicable State and Federal regulations. The following may be included among these
regulations.
1.
U.S.C.: Title 23:
Highways
2.
42 U.S.C. 4332(2)(c),
popularly known as Section 102(2)(c) of the National Environmental Policy Act
of 1969, p. 91-190
3.
49 R.S.C. 1653 (f),
popularly known as Section 4(f) of the Department of Transportation Act of
1966, P.L. 89-670
4.
The National Historic
Preservation Act of 1966 (P.L. 89-665) and Executive Order No. 11593
(Protection and Enhancement of the Cultural Environment), as implemented in
Procedures for the Protection of Historic and Cultural Properties, 36 C.F.R.;
Part 800
5.
Executive Order No.
1190, Protection of Wetlands
6.
Executive Order No.
11988, Floodplain Management
7.
Chapter 339.155 of the
Florida Statutes
8.
FDOT PD&E
Guidelines Manual
9.
23 CFR 771
10.
CFR 770
11.
All of the appropriate
Federal-Aid Highway Program Manual (FHPM) issuances and related FDOT Policies
and Directives governing the implementation of the previously mentioned regulations. The standards referred to and recommended in
the American Association State Highway and Transportation (AASHTO) and the
Department’s Design Criteria related to highway safety shall be used to the
maximum extent applicable. If
applicable, the preliminary alignments developed by the consultant shall be the
best engineering solution to a given problem and not merely an adherence to the
minimum AASHTO standards.
12.
Chapter 337.241 of the
Florida Statutes
13.
Florida Intrastate
Highway System, Minimum Standards